Set Up Proactive Agent Voice Dialing

Agent-managed Personal Connection (PC) voice dialing uses one of two dialing modes per skillClosed Used to automate delivery of interactions based on agent skills, abilities, and knowledge: progressive or predictive. Progressive dialing places one call per agent at a time to guarantee PC won't abandon any calls. Predictive dialing places a higher ratio of calls per agent at a time for a higher rate of productivity. With predictive dialing, PC begins by dialing one call per agent and gradually increases the number of call attempts per agent. The gradual increase in calls helps to prevent the abandon rate from spiking. When the agent assigned to a call attempt is busy on a connected call, PC "hops" any extra calls to free agents.

For both dialing modes, you can optionally enable preview dialing, which requires agents to accept calls before PC delivers them.

If you want to enable predictive dialing and you previously had your account manager restrict dialing to 1:1 at the business unitClosed High-level organizational grouping used to manage technical support, billing, and global settings for your CXone environment level, contact your account manager to remove the restriction.

Complete each of these tasks in the order given.

If you want to send your outbound traffic through a telcom route other than the default, contact your CXone Account Representative to set that up for you. Once they have configured your additional telcom routes, you can select the one you want to use as you create your outbound voice ACD skillsClosed Used to automate delivery of interactions based on agent skills, abilities, and knowledge.

Customize Your Global Dialing Settings

Required permissions: External Business Unit Edit

Before you configure your dialing ACD skillsClosed Used to automate delivery of interactions based on agent skills, abilities, and knowledge and their custom settings, configure the global PC settings for your business unitClosed High-level organizational grouping used to manage technical support, billing, and global settings for your CXone environment.

  1. Click the app selector and select ACD.

  2. Go to ACD ConfigurationBusiness Units.

  3. Click the business unit you want to modify to open it.

  4. In the Details tab, click Edit.

  5. Scroll down to the Outbound Strategy section.
  6. If you want to cancel all call suppression scripts and allow dialing in the areas where the scripts are suppressing calls, select Suspend All Call Suppression.
  7. If you want to change the do not call group that's assigned to all ACD skills on creation unless manually changed, select the group you want from the Default Do Not Call Group drop-down.
  8. If you want to enable priority blending, which switches your agents to inbound ACD skills or digital skills from Personal Connection ACD skills when inbound contact priority hits a certain threshold, select Enable Priority-Based Blending of Outbound Skills with Inbound Queues.

  9. If you want to change the default calling list global settings, update the Enable Filtering, Configurable Callback Cancellation on Re-Upload, Default Contact Expiration, and Days until list source is flagged for deletion settings as needed.

  10. If you want to change the default abandon rate global settings, you can change the Abandon Rate Calculation Scope, which specifies whether the abandon rate applies to today Since Midnight or the Last 30 Days. You can also select Enable Skill Abandon Rate to customize the abandon rate on the ACD skill level.
  11. If you want to enable consideration of agent proficiency in delivery of Personal Connection calls, select Enable Dialing by Proficiency. Agents with higher proficiency levels receive higher priority as CXone delivers proactive calls.
  12. If you want to use preview dialing for any of your Personal Connection ACD skills, enable the preview modes you want available to select in the ACD skills. Select a Default Confirmation Required Delivery Mode. Specify whether you want the Show Preview Timeout setting enabled.

  13. If you want to customize the experience for calls that require compliance for any of your PC ACD skills, enable compliance modes you want available to select in the ACD skills. Select a Default Compliance Required Delivery Mode. Specify whether you want the Show Compliance Timeout setting enabled.

  14. If you want to receive notifications whenever a PC ACD skill is manually stopped, enter the email address in the Force Stop Skills Notify Email field.
  15. Click Done.

Create a Campaign

Required permissionsCampaigns Create

If you've already created a campaignClosed A grouping of skills used to run reports. that you plan to use, you can skip this step. For example, you may have a campaign that you intend to use across several channels.

  1. Click the app selector and select ACD.
  2. Go to Contact SettingsCampaigns.
  3. Click Create New.
  4. Enter a value in the Campaign Name field.
  5. Click Create Campaign.

Create a Personal Connection ACD Skill

Required permissions: Skills Create and Skills Edit

The name of a skill should be meaningful. It's helpful to be consistent when naming skills. Decide on a standard format for skill names that works for your organization.

A skill name must have a minimum of 2 characters and a maximum of 30. Skill names may only contain letters, numbers, and these special characters:

  • Hyphens (-)
  • Underscores (_)
  • Periods (.)
  • Colons (:)
  1. Click the app selector and select ACD.

  2. Go to Contact SettingsACD Skills.

  3. Click Create New > Single Skill.

  4. Set the Media Type to Phone Call, Inbound/Outbound to Outbound, and Outbound Strategy to Personal Connection.
  5. Enter a Skill Name.
  6. Select the Campaign you want the skill to be part of.
  7. Configure the remaining optional fields in the Skill Information section as needed.

  8. If you want to use screen popsClosed A configurable pop-up window with information about the contact. It appears on an agent's screen after a certain event, usually when the agent connects to a contact. for this skill, select the Use Screen Pops checkbox. Modify the optional settings in the Screen Pops section if you want to customize your screen pops. This capability is only supported for CXone Agent suite. You can also do this later.
  9. Click Create. Complete additional configurations to customize or manage your skills.

Assign Users to the ACD Skill

Required permissionsSkills Edit, Skills User Assignment

  1. Click the app selector and select ACD.
  2. Go to Contact SettingsACD Skills.

  3. Click the skillClosed Used to automate delivery of interactions based on agent skills, abilities, and knowledge you want to edit.

  4. Click the Users tab.

  5. Select the checkbox for each user you want to assign to the skill. Click Add Users.
  6. Set the Proficiency for each user in this ACD skill to a number between 1 (highest) and 20 (lowest). Click Save Proficiencies.

    If you don't click Save Proficiencies before leaving the page, all users you added to the skill profile will be removed.

Create a Do Not Call Group

  1. Click the app selector and select ACD.

  2. Go to ListsDNC.

  3. Click Create New.

  4. Give the group a DNC Group Name and, if you want, a Description.

  5. Click Save.

Assign the ACD Skill to Do Not Call (DNC) Groups

  1. Click the app selector and select ACD.

  2. Go to ListsDNC.

  3. Click the DNC group you want to modify.

  4. If you want to specify which skills allow agents to add contacts to this group's DNC list:

    1. Click Contributing.
    2. In the Select the skills to be contributing to DNC table, select the checkbox of the skills you want to add.
    3. Click Add.
    4. Click Save.
  5. If you want to specify which outbound skills are restricted from dialing contacts in DNC list of this DNC group:

    1. Click Scrubbed.
    2. In the Select the skills to be added to DNC table, select the checkboxes of the ACDskills you want to add.
    3. Click Add.
    4. Click Save.

Set the Maximum Dialing Ratio

Required permissionsSkills Edit and access to campaigns

  1. In the skill settings, click the Parameters tab.

  2. Click Edit or Configure for the General Settings parameters.

  3. Under General Pacing Settings, change the Maximum Ratio to the number of calls you want PC to dial per agent.

    • For progressive dialing, set the value to 1.
    • For predictive dialing, set the value to a number greater than 1. Higher ratios settings are available (4-6 per agent) if you've had have your account manager enable those settings for you. The actual dialing ratio when the skill is active changes depending on various parameters. For information about throttling, see Diagnose Call Throttling.

    The dialing ratio affects the number of ports required. For example, if 10 agents are logged in to a skillClosed Used to automate delivery of interactions based on agent skills, abilities, and knowledge with a 3:1 dialing ratio, you must have 30 available ports.

  4. If you're configuring progressive dialing, select Block Multiple Calls under Pacing Safety Controls.
  5. If you're configuring predictive dialing, set Percentage of Agents Before Overdial under Pacing Safety Controls to the percentage of agents who must be available before PC will dial more than one call per agent at a time. This setting protects the abandon rate by preventing PC from launching multiple calls until sufficient agents are available to receive "hopped" calls.
  6. Click Done.

Set Up Calling Lists

Required permissions: Calling List Create

Calling lists can be created, uploaded, and maintained manually by using the following instructions. You can also manage your calling list using proactive XS scripts, which integrate with your CRM to pull contacts in, modify them according to what has occurred, and return them.

Follow these instructions in order if you want to manage your calling list manually. To manage your calling list automatically by integrating with your CRM, contact your NICE CXone account manager.

Create Calling List

Calling list files can't exceed 256 MB in size or 500,000 records. Smaller calling lists result in faster upload and fresher records. Each individual record in a calling list cannot exceed a length of 512 Unicode characters. Calling list uploads support Unicode UTF-8 encoding, which includes Chinese characters and all other languages. If you're creating or editing calling lists in Microsoft Excel, take care to preserve the UTF-8 encoding format.

CXone strips the formatting from phone numbers in calling lists and stores the phone numbers in a universal format. This allows phone numbers to pass between calling lists and do not call (DNC) lists without conflict.

  1. Open a spreadsheet editor or a text editor.
  2. You can use the first row to label your columns. This helps with automatic field mapping when you upload the calling list. If you're using a text editor, decide whether to separate the values with commas or tabs.
  3. Create the columns for your list.

    For a Proactive Voice calling list, you must have a unique identifier column and a phone number column.

  4. Enter the data for each record in its own row.

  5. Save the file in one of the approved formats shown in the following images.

Create Custom Fields

If you have columns in your calling list that don't corresponding to hard-coded system fields, create a custom field for each one. System fields include address, agent, call request date/time, call request stale minutes, caller ID, city, compliance required, confirmation required, customer field 1 and 2, expiration date, external ID, first name, last name, notes, override final statuses, phone number, priority, score, state, time zone, and zip.

Create Custom Phone and Email Fields

If you're including an email address or more than one phone number for each record in the calling list, you must create custom fields for the email address and each additional phone number.

Upload Calling List

If you're re-uploading a calling list after making critical updates, stop the associated ACD skill. Restart the ACD skill when you're done uploading calling lists.

  1. Click the app selector and select ACD.

  2. Go to ListsCalling.

  3. Click Select File.

  4. Read the compliance agreement and click Accept to continue.

  5. Enter a List Name. Select the Upload New radio button if you want to select a new list from your computer, or Select Existing if you want to modify a list you already uploaded.

    If uploading, click Choose File. If modifying, type the File Name or click Browse. Find and select the calling list you want to upload or use. Configure any optional fields as needed.

  6. Click Next.
  7. If you used the first row of your calling list to label the columns, select Use First Row as Column Names next to Header. Review the automatic mapping done by PC, map any unmapped fields, and configure time zone handling and an expiration date.
  8. If it's not already done for you, map your phone numbers and email addresses in Map Destinations. Add and remove destinations as needed.

    If you map a phone field to a specific ACD skill, it appears under the cadence options for that skill. If you don't want to include a specific phone number in the Maximum Attempts or cadence calling order, don't map those phone number to fields. Once you map the field, you can't remove it from the cadence settings.

  9.  When the file uploads, PC displays the progress and the number of records that loaded successfully and unsuccessfully. If the calling list contains invalid records, use the following steps to fix the errors.
    1. Click Download Link in the warning box that appears.

    2. Open the file to view the problems with the upload. In this example, the record in row 6 doesn't have a phone number:

    3. Fix the problem in the calling list and save it.
    4. Upload the updated file.

Configure General PC ACD Skill Settings

Required permissionsSkills Edit and access to campaigns

  1. In the ACD skill, click the Parameters tab.

  2. Click Edit or Configure for the General Settings parameters.

  3. Under General Settings, modify the default settings for your ACD skill as needed.

  4. Modify the default Notification Settings as needed.

  5. Click Done.

Start the Proactive Voice Skill

Required permissions: Outbound Strategy Manager Edit and access to campaigns

If you plan to create a schedule, you can skip this step. If you want to manually turn your PC ACD skill off and on, do the following steps after completing all configuration.

  1. Click the app selector and select ACD.

  2. Go to Contact SettingsACD Skills.

  3. Click the skillClosed Used to automate delivery of interactions based on agent skills, abilities, and knowledge you want to start.

  4. Click Start.

  5. When you are done using the skill, click Stop.

Customization Tasks

Depending on how your organization uses Personal Connection (PC), you might also want to: